For freelancers, the most useful AI is the one that handles client writing between projects: the proposal email after a discovery call, the update, the scope change recap, the polite payment reminder. You say the facts on the way home from the client, the AI turns them into a clear email, and you check it before you send it. Retexta is an Android app for this: you talk, it writes the finished text. It does not write your invoices, track your hours or know your prices unless you say them.
| Your task | What you do | Retexta goal | Where to find it |
|---|---|---|---|
| Proposal email after a call | Speak what the client needs, your offer, price and timeline | Write a message, type Email, style Professional or Persuasive | Start screen |
| Reply to a new inquiry | Paste the inquiry, say your answer | Reply to a message | Start screen |
| Recap of a client call with changes | Speak your summary right after the call | Summarize a meeting, then Follow-up email | Start screen |
| Polite payment reminder | Speak invoice number, amount, due date | Write a message, type Email, style Professional | Start screen |
| Message to a past client | Speak what you want to offer or ask | Write a message, type LinkedIn message | Start screen |
| Email to a client in another language | Paste your finished email, pick the language | Translate | More templates |
Example 1: the proposal email after a discovery call
We wrote these examples ourselves to show the idea. They are not real app output, and your results will look different.
What you might say (Write a message, Email, Persuasive):
Email to Jonas at Brightside Bakery. Thanks for the call today. They want a new website, five pages, online ordering for cakes is the big thing. My offer: design and build in four weeks, 3,200 dollars, half upfront. Ordering through the payment provider they already use, so no new fees. First draft of the homepage in ten days. I'll send the contract when he says yes. Mention I did the site for the flower shop on Main Street, he liked it.
The finished email:
Subject: Your new website: proposal
Hi Jonas,
thanks for the call today. It was great to hear how many customers already ask about ordering cakes online.
Here is what I propose:
- A new five-page website with online cake ordering
- Ordering connected to the payment provider you already use, so no new fees
- Design and build in four weeks, with a first homepage draft in ten days
- Price: $3,200, with half due at the start
You mentioned you liked the site I built for the flower shop on Main Street. Your site would follow the same approach: clear, fast and easy to update yourself.
If this works for you, just reply and I'll send over the contract.
Best,
[Your name]
The AI added the order, the bullets and a good subject line. The price, the timeline and the payment detail came from you. Check them anyway: an extra zero in a proposal is expensive.
Example 2: a polite payment reminder
A first reminder should be short, friendly and exact.
What you might say (Write a message, Email, Professional):
Reminder to Priya at Northwind, invoice 2026-041, 1,850 dollars, was due September 15. Friendly, maybe it got lost. Attach the invoice again. Bank details are on the invoice. Ask her to let me know if there's a problem.
The finished email:
Subject: Invoice 2026-041: friendly reminder
Hi Priya,
I hope you're well. I wanted to check on invoice 2026-041 for $1,850, which was due on September 15. It may simply have slipped through, so I've attached it again. The bank details are on the invoice.
If there's anything unclear or a problem with the payment, just let me know.
Thanks and best regards,
[Your name]
Keep legal steps out of AI drafts
Late fees, interest, deadlines with consequences or collection steps depend on your contract and the law where you and your client are. Do not let an AI add them to a reminder. If you need them, get advice first. This page is information, not legal advice.
Example 3: recap of a call where the scope changed
Scope creep often starts with a friendly "could you also...". A short recap in writing protects both sides. Right after the call, open Summarize a meeting and speak your summary:
Call with Maria from Lumen Studio, September 24. She wants two extra landing pages on top of the five we agreed. That's outside the original scope. I said yes, 600 dollars extra, and the launch moves from October 10 to October 17. She sends the texts for the new pages by October 1. Still open: whether she wants a blog later.
Retexta writes a protocol with a summary, decisions, action items and open questions. Tap Follow-up email to turn it into an email to Maria, check it, and send it. Now the change, the price and the new date are in writing. For more follow-up wording, see follow-up email templates and examples.
Tips for client emails by voice
- Start with who and why. "Email to Jonas, proposal after today's call" frames everything that follows.
- Say the numbers slowly and check them in the result: prices, dates, invoice numbers.
- Say what not to say. "Don't promise a discount" works; the AI follows what you tell it, and you still check.
- Use the client's words. If they said "online cake orders", say that too. It makes the email sound like you listened.
- Keep the final read. The email goes out in your name.
Best AI tools for freelancers: where Retexta fits
- Writing on the go (emails, replies, recaps, reminders): Retexta or a similar voice to text app that writes finished text.
- Plain voice typing into any app, word for word: your keyboard's microphone. See how to dictate an email on Android.
- Invoices, time tracking, accounting: dedicated freelancer or accounting software. Retexta does none of this.
- Design, code, images: specialized tools for your field.
How to write a client email in Retexta
- Open Retexta and tap New task.
- Tap Write a message.
- Under What kind of message?, choose Email (or LinkedIn message) and a writing style such as Professional, Friendly or Persuasive. Tap Next.
- Tap Record audio and speak freely: who it is for, what it is about, the numbers and the next step.
- Stop the recording. Retexta transcribes on its servers and writes the email.
- Change the style, language or length on the result screen if needed, read it, then copy or share it to your email app.
Every goal except Transcript only is part of Retexta Pro. Retexta is free to try: new users get a few free Pro results to view in the app. Copying, sharing and exporting results need Retexta Pro or credits, and so does everything after the free results.
Client data
Retexta is cloud-processed: according to its privacy policy, requests go through FLAME Apps' Google Cloud infrastructure to AI providers such as OpenAI. Check your client contracts for confidentiality clauses before you speak project details into any cloud tool, and read the Retexta privacy policy.
Keep reading
If you run a small team or a shop, AI for small business covers customer replies and review answers. If much of your work is selling, see AI for sales for call notes and follow-ups. More about the app: Retexta, voice to text for Android.
Sources
Checked by FLAME Apps on September 25, 2026.
- FLAME Apps, Retexta privacy policy, sections 4 and 7.1.
- Retexta: goal names, message types, writing styles, meeting outputs and plans as shown in the app (release 2026.1.23) and on its Google Play listing.
